HR Admin Assistant

Job Title: HR Administrative Assistant

Job Summary: The HR Administrative Assistant will provide essential support to the HR team by managing access to the HR area, ensuring a smooth onboarding experience, and maintaining up-to-date records of roles and candidate statuses. This role is ideal for a highly organized, detail-oriented individual with strong communication and interpersonal skills. The successful candidate will play a key role in supporting our HR operations and ensuring an efficient workflow within the department.

Key Responsibilities:

1. Access Management:

   • Serve as the first point of contact for individuals entering the HR area.
   • Greet and screen visitors, ensuring only authorized personnel access HR spaces.
   • Provide guidance and assistance to employees and visitors in a professional and welcoming manner.

2. Onboarding Coordination:

   • Assist with the onboarding process by managing onboarding checklists and tracking completion of all pre-start activities, including paperwork, background checks, and orientation schedules.
   • Liaise with new hires and internal teams to ensure that all onboarding tasks are completed before the start date.
   • Maintain and update onboarding documents and resources, improving workflows where necessary.

3. Record-Keeping and Data Management:

   • Keep accurate and up-to-date records of all active roles, candidates in the hiring process, and their current statuses.
   • Ensure all HR files, digital or paper-based, are organized, easily accessible, and compliant with company policies and legal requirements.
   • Regularly update spreadsheets, databases, and any HR tracking tools used by the department.

4. Administrative Support:

   • Support HR team members with general administrative tasks, including scheduling, filing, and correspondence.
   • Assist in preparing HR documents, such as offer letters, policies, and reports as required.
   • Take on additional administrative tasks and projects as needed to support the HR department's goals.

Qualifications:

• High school diploma or equivalent; additional HR coursework or certification is a plus.
• Proven experience in an administrative or support role; experience in HR or a related field is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with HR information systems (HRIS) is advantageous.
• Exceptional organizational skills, with an ability to manage multiple priorities and maintain attention to detail.
• Strong interpersonal skills and professionalism in handling confidential information.
• Excellent written and verbal communication skills.

Working Conditions:

• This role is primarily office-based with standard business hours.
• Occasionally may require flexibility to support specific onboarding or HR events

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.