BASIC FUNCTION:
Administrative Assistant with experience in accounting functions in QuickBooks, reconciles bank statements, assist homeowners & vendors, performing all aspects of the office. Process payroll. This is a small office environment, so flexibility and team work is important.
DUTIES & RESPONSIBILITIES:Duties and responsibilities of the individual holding this position may include, but are not strictly limited to the following:
- Perform all functions in QuickBooks including paying invoices, posting incoming payments, creating invoices, and making deposits.
- Prepare monthly bank and credit card reconciliations.
- Prepare monthly reports.
- Organize office procedures to meet corporate requirements.
- Prepare payroll on a bi-weekly basis & maintain employee files.
- Assist homeowners with various inquiries.
- Prepare budget information for the Budget Committee.
- Compute sales taxes on Pub income, pay, and file with State agency.
- Ensure all required licenses for the community are up to date.
- Prepare documents for the Annual Meeting.
- Perform general office duties.
- Assist with other duties as assigned.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and with accuracy. The requirements listed below are representative of knowledge, skill and/or ability required.EXPERIENCE/EDUCATION:
- High school diploma or equivalent.
- Minimum of three years of related office work experience.
- Proficient in QuickBooks.
- Strong computer skills particularly with Microsoft Office.
- Demonstrated effectiveness in interpersonal relations and strong oral & written communications.
- Superior organizational skills, attention to detail, and the ability to prioritize your duties.
- Must possess a positive, achievement-oriented attitude to build strong relationships with the board, homeowners, vendors & staff.
- Skilled in Microsoft Word, Excel and Access