Position Description

Position Title

Employment Tax Analyst II - WFH

Department Name

Consolidated Employment Tax Services (Dept 815)

DEPARTMENT OVERVIEW

The Consolidated Employment Tax Services Department delivers regulatory and quality tax compliance services for every entity within the corporate structure. This department guarantees adherence to all mandated federal, state, and local employment tax laws. Serving over 700 employers with more than 300,000 employees, the department files over 12,500 tax forms and remits approximately *** billion annually.

JOB SUMMARY ( Primary purpose of the job)

The Employment Tax Analyst II must possess comprehensive knowledge of employment tax regulations and demonstrate proficiency in adhering to these regulations with precision. Their responsibilities include filing and ensuring the accurate payment of state withholding, disability, unemployment, and local withholding taxes. Additionally, they are tasked with preparing Federal Form 940 and annually filing W-2 information with multiple jurisdictions for various entities. Collaborating closely with Payroll Service Centers' payroll analysts, the Employment Tax Analyst ensures accurate withholding and accrual of employment taxes in alignment with governmental fiscal guidelines.

GENERAL RESPONSIBILITIES ( The essential responsibilities and accountabilities of this position. )

Employment Tax Services

• Prepare filing s and payment s of state unemployment , state and local withholding , state disability and a variety of specialty employment taxes .
• Create journal entries to allocate tax liability expenses and credits to appropriate facility .
• Analyze tax assessment notices, research , and initiate problem resolution in writing in a timely manner .
• Update and maintain tax assessment notice data base for accurate management reporting.
• Develop a strong rapport with the payroll service center (PSC) Analyst s .
• Maintain compliance with regulatory agencies.
• Apply for state and local w ithholding account s for new corporate entities.
• Maintain security through c ompliance with internal control standards and regulatory mandates.

Quarterly and Year End

• Prepare and file all regulatory recon ciliation forms and research any applicable discrepancies .
• Complete unemployment tax returns and transmit files and signed documents to appropriate jurisdiction s .
• Reconcile W-2 reports and communicate discrepancies to payroll Analyst s .
• Format and submit state W-2 records according to the individual state filng requirements. Resolve issues with rejected files and re-submit.
• Amend returns as necessary .

Research and Communication

• Analyze weekly deductions for accuracy and completeness and communicate any discrepancies to PSC payroll Analyst s.
• Instruct PSC payroll Analyst s on employee corrections and adjustments discovered during tax filing to ensure accurate financial reporting and tax filings.
• Instruct payroll Analyst s on necessary General Ledger corrections .
• R espond to questions from regulatory agencies regarding tax payments.

CRITICAL WORKING RELATIONSHIPS

• Companys Payroll Service Centers (PSC) collaborate closely with PSCs to ensure accurate payroll tax reporting and compliance with regulations
• HCA HR and facilitys Human Resource Representatives resolve tax-related inquiries, and ensure alignment between HR and tax functions
• Companys Unemployment Consultants manage unemployment tax obligations and minimize liabilities
• Jurisdictional Contacts establish and maintain relationships with jurisdiction contacts to stay updated on tax regulations, resolve tax-related issues, and ensure compliance with local tax laws

EXPERIENCE (Minimum relevant work experience for successful job performance.) (Check one)

Less than 1 year

1-3 years

3-7 years

More than 7 years

Other preferred/required experience :

EDUCATION ( Minimum formal academic training which typically provides the knowledge and skills necessary for successful job performance.

Note in Other if experience may be substituted.)

High School Graduate/Equivalent

College Graduate Preferred

College Graduate Required Undergrad

College Graduate Required Graduate

College Graduate Required Other

Technical Training

Other as Noted:

SPECIAL QUALIFICATIONS (Required licenses, certificates, specific skills, personal traits,; e.g., RN, CPA, able to type 90 wpm, detail orientation.)

Bachelors Degree Preferred (Accounting)

Knowledge of Employment Tax Laws

General Ledger and Intercompany Accounting

Tax Compliance Expertise

Analytical Skills

Communication Skills

Problem Solving Skills

Attention to Detail

Proficiency in Infor/ Lawson Payroll System and/or BSI a plus

Experience with LtTax , Printview Plus, Business Objects and/or NoticeNinja

BNA or CCH tax research databases

PHYSICAL DEMANDS/WORKING CONDITIONS ( Specific statements of physical effort required and description of work environment; e.g., prolonged sitting at CRT.)

Workspace Setup / Ergonomic Considerations

Sedentary Work

Flexibility

Communication

Technology Reliability

Work-Life Balance

Self-Motivation

Remote Collaboration

EXPERIENCE (Minimum relevant work experience for successful job performance.) (Check one)

Less than 1 year

1-3 years

3-7 years

More than 7 years

Other preferred/required experience :

Experience must be within the Payroll/Employment Tax Field

EDUCATION (Minimum formal academic training which typically provides the knowledge and skills necessary for successful job performance.

Note in Other if experience may be substituted.)

High School Graduate/Equivalent

College Graduate Preferred

College Graduate Required Undergrad

College Graduate Required Graduate

College Graduate Required Other

Technical Training

Other as Noted:

SPECIAL QUALIFICATIONS ( Required licenses, certificates, specific skills, personal traits,; e.g., RN, CPA, able to type 90 wpm, detail orientation.)

• Bachelors Degree Preferred (Accounting)
• Multi State and Local Employment Tax Experience
• Must be proficient with Microsoft Word and Excel
• Experience with tax preparation software is preferred
• BNA or CCH tax research databases experience also preferred

PHYSICAL DEMANDS/WORKING CONDITIONS (Specific statements of physical effort required and description of work environment; e.g., prolonged sitting at CRT.)

Workspace Setup / Ergonomic Considerations

Sedentary Work

Flexibility

Communication

Technology Reliability

Work-Life Balance

Self-Motivation

Remote Collaboration .