Job Title: Facilities and Operations Coordinator
About the Role: Are you a detail-oriented, proactive problem solver with a knack for organization and logistics? We are looking for a Facilities and Operations Coordinator to join our dynamic team. In this role, you will be at the heart of keeping our workplace running smoothly—managing service requests, coordinating maintenance, ensuring meeting spaces are set up for success, and keeping operations efficient and safe. If you enjoy a mix of hands-on work, coordination, and teamwork, this is the perfect role for you!
Key Responsibilities:
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Oversee and track incoming service requests related to repair, maintenance, shipping, receiving, and deliveries, ensuring timely completion.
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Act as the key point of contact between employees, facilities personnel, vendors, and property management for all building and maintenance needs.
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Manage building and equipment maintenance schedules and perform necessary upkeep.
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Ensure agency spaces are clean, functional, and well-maintained, including meeting rooms and shared spaces.
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Maintain and set up conference rooms, including scheduling, configuring spaces, and ensuring all AV equipment is operational.
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Provide on-site AV assistance and training as needed for meetings and events.
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Oversee internal personnel moves and office space arrangements, including modular furniture systems and floor plan updates.
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Maintain and update floor maps using designated software.
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Play a key role in emergency preparedness planning and implementation.
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Manage key issuance and tracking for the agency.
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Coordinate and provide courier services using a state vehicle.
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Operate mailroom and warehouse equipment, processing and distributing agency mail and shipments.
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Keep databases current by managing address updates and shipping data.
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Conduct building and safety inspections, ensuring compliance with national, state, and local regulations.
What You Bring to the Team: Knowledge of:
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Computer systems and basic troubleshooting
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Problem-solving and analytical techniques
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Safety protocols and equipment usage
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Floor plan design software
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Database management and data entry
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Inventory and warehouse operations
Skills in:
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Time management, organization, and multitasking in a fast-paced environment
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Effective data analysis and report preparation
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Identifying and resolving issues proactively
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Excellent communication and interpersonal skills
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Providing top-notch customer service
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Planning and executing tasks with precision
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Operating mailroom software, hand tools, power tools, and warehouse equipment
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Using Microsoft Outlook, Word, and Excel
Ability to:
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Interpret and implement departmental policies and procedures
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Manage multiple complex projects with independence and initiative
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Work collaboratively as well as autonomously
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Adapt to changing priorities and meet deadlines
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Lift up to 50 lbs. as needed
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Travel between buildings in downtown Phoenix as required
If you're looking for a role where your organizational skills and attention to detail make a real impact, apply today and become an essential part of our team!
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.